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Tender followed ministry rules

2009. 22 July

( With reference to “How drug firm got tourism job” (July 20), the Tourism Ministry would like to clarify that the Shanghai Expo 2010 project was tendered out through the open tender system on May 12 whereby only companies registered under the Treasury Code No 220204 (exhibition management/stage) were eligible to participate.

In line with the open tender process, a briefing was made to the interested parties on May 13, which was attended by 35 companies. Subsequently, 15 tender documents were sold on the same day. Tender submission was closed on June 4 whereby 11 companies submitted their tender documents with design models. However, only 10 companies fulfilled the required specifications.

The 10 tender documents were then evaluated by the technical and financial committee, which formed the basis for consideration and selection by the Tender Board A of Tourism Malaysia.

The tender board considered the eligible tenders meticulously in accordance to the financial procedures to ensure that the selected company provided optimal value for money and fulfilled the technical requirements.

In order to safeguard the government’s interests, the tender board specified the following conditions to the successful tender:

» Any variation order involving an increase in cost of project is not allowed;

» The company involved shall incur the full costs of engaging the counterpart company to implement this project in China;

» Arising from the transactions undertaken in China, the Government of Malaysia will not incur any additional cost or price increase over and above the tender price.

Therefore, we wish to state that the selection of the said company has been carried out in accordance with all the required financial procedures as outlined by the Finance Ministry.

Datuk Dr On Hong Peng
Secretary General
Tourism Ministry